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The Dos and Donts of Hosting A Successful Holiday Party

April 16, 2015


Your corporate holiday gathering is just around the corner—and this year, you want it to be extra special for employees.

The team has gone above and beyond, and it’s time to celebrate hard-earned success. Rather than holding a boilerplate luncheon, you want to host a motivational and festive party.

Planner, beware:below are the cardinal
do’s and don’ts of holiday parties.

DON’T TREAT A HOLIDAY PARTY
AS A MUNDANE MEETING

It’s likely that employees see each other every
day, and it’s easy to assume that everyone
knows the ins and outs of one another’s lives. But because the office is a busy environment, employees often rely on social gatherings to better connect with
colleagues and to better better understand the upcoming plans for the organization.

DO TAKE THIS OPPORTUNITY TO MARKET YOUR BUSINESS, SHARE PLANS FOR THE COMING YEAR AND BRING THE MEETING TO LIFE

You know this to be true: your employees are
your best sales team. If they are motivated by the CEO’s message, aware of what’s on the
horizon and receive recognition for their eorts, they are more likely to be engaged in the business. The holiday bash is a great place to start.

DON’T CREATE A STALE MOOD FOR THE PARTY


Due to budgetary concerns, you’ve had to cut back on holiday party expenses. It happens. Still, the fête is not a standard boardroom meeting with drab presentations in a darkened room—it’s much, much more.

Rent sound and lighting systems to ensure everyone can see and hear what is happening on stage or throughout the room.

DO USE ALL FIVE SENSES TO SET THE PERFECT MOOD


Sight: Can everyone see each other? Can you use lighting equipment to enhance the mood? Think strings of colored holiday lights around the room.

Sound: If you’re including music or entertainment,
make certain all sound components are tested hours before the event. The last thing you want is the microphone to cut out, or the music to be too soft. Have an audiovisual technician on hand during the
festivities to monitor the sound quality and
make proper adjustments when needed.

Smell: If the venue allows for it, light scented
candles on each table. Or, place food stations
around the room so employees can smell the
dish each chef is preparing.


Taste: Having festive food and drink can
make or break a holiday party. Eggnog,
cookies, turkey, cranberries and other holiday
treats—made from scratch—will create a
positive mood and upbeat employees.


Touch: Set up photo areas for fun employee
pictures. Rent iPad®s as portable kiosks for employees to post to social media—and then display
their dispatches on plasma TVs around
the room, making the event interactive

About the author

De-de Mulligan, CMM has been a meeting professional since 1993. She has planned, coordinated and executed over 1,600 meetings for groups from 10 to 10,000 individuals.

Mulligan has been an active blogger in the meetings
industry since 2009 and writes related pieces for AV
Event Solutions, an audiovisual rentals and interactive
technology tool rental company specializing in
corporate and business meetings and events.


Mulligan is President of the Hudson
Clocktower Rotary, an Advisor for Hudson Job Search and member of the Streetsboro Area Chamber of Commerce. She works in Streetsboro, Ohio.

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